Job Description
Job Title: Administrative Assistant
Salary: $23/hr – $27/hr
Benefits: Healthcare, Vision & Dental, 401K, Vacation, PTO
Job Type: Direct Hire
Location: Temple, PA
Job Start date: ASAP
Shift Pattern: Monday to Friday, 8am-5pm
We’re supporting our client, a leading manufacturer based in Temple, Pennsylvania who are looking for an Administrative Assistant to join their growing team. The successful Administrative Assistant will have good communication skills and a general knowledge of computers to generate letters, spreadsheets, and worksheets, whether in English or Spanish.
Job Summary:
As an Administrative Assistant, you’ll have a variety of general responsibilities throughout the day relating to those of Personnel Generalist, Production Coordinator, Shipping and Receiving, Banking, and Purchasing along with performing general office duties required of a receptionist.
Responsibilities:
- Operates telephone switchboard. Routes incoming calls, takes and relays messages when necessary.
- Operates various telecommunication equipment such as fax/copy machine.
- Meets and greets visitors to the Company, announces their arrival, issues safety glasses.
- Maintains record of all visitors to plant.
- Issues and maintains a file for blank employment applications.
- Sorts, opens, and routes incoming mail. Operates Pitney Bowes equipment.
- Processes outgoing mail.
- Enters daily production from Production Report, scanning/filing Work Orders.
- Helps with inventory discrepancies.
- Makes all labels and stickers for production.
- Responsible for maintaining inventory of Temple Facility’s product labels, ribbon, instruction sheets, skid logs, etc.
- Packing Room Coordinator for daily required Work Orders and labels.
- Responsible for making bank deposits.
- Backup for Customer Service/Shipping Coordinator, as well as general help as needed (i.e., Bill of Ladings, proofing paperwork, etc.).
- Responsible for in-house Purchasing of all Inventory items such as plating, galvanizing, heat treating, etc.
- Once physically received, responsible for finalizing all Receptions of all Inventory items such as wire, strip steel, bins, plating, galvanizing, heat treating, etc.
- Coordinates all paperwork to make sure Purchase Orders match Receptions, that Receptions match Invoices received, and that all paperwork is filed/maintained correctly.
- Responsible for printing Reception Memos for interco truck shipment, filling them out appropriately, completing the Log, scanning all paperwork and sending to Montreal for processing.
- Types company letters, reports, miscellaneous correspondence, with use of the computer, translating/incorporating into Spanish documentation as necessary.
- Assists Personnel with onboarding of Spanish employees.
- Acting Company Interpreter for translation between Spanish/English.
- Maintains active weekly timecards based on the Temporary Employee Listing.
- Performs miscellaneous clerical duties such as filing.
About You:
- High School Diploma
- Sitting at desk for extended periods
- Manual dexterity to use office equipment
- Ability to speak clearly and distinctly
- Visual acuity to read correspondence, computer screen
- Office setting – year round
- Ability to follow written/verbal instructions
- Ability to work independently, reporting discrepancies to superior
- Ability to exercise good judgment in prioritizing tasks
- Ability to communicate effectively at all organizational levels
- Ability to appropriately handle confidential information
- Ability to work as a member of a team
- Must be courteous and able to deal effectively with people
- Ability to work in an environment with frequent interruptions
Job Application:
If you would like to be considered for this role, please apply with your full Resume – or call us now. Whilst this position may not be of interest to you or suit your skills and experience, please don’t hesitate to get in contact with a member of the team at Willcox Matthews to understand how we can support you.
Willcox Matthews Recruitment Ltd acts an employment business for permanent and contract roles. By completing the application process, you agree to the terms outlined in our Privacy Notice and that Willcox Matthews Ltd may contact you in connection with your application in relation to Willcox Matthews providing you with work-finding services. Our Privacy Notice can be viewed under the privacy tab on our website.
We take your application seriously and we make every effort to respond to all applicants.
Candidates must be eligible to work and live in the USA